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Office Assistant

Job Description
About Odessa:
Odessa is a U.S. company with offices in Philadelphia, USA, Bangalore, India, London, UK and Belgrade, Serbia. Our leasing solutions power a client base comprised of leading global financial institutions that operate across market segments. We transform bold ideas into breakthrough outcomes for clients that drive the economy through equipment and fleet leasing: IT, healthcare, transportation and more.

We believe that great outcomes and customer satisfaction are everything. Itʼs what drives us to turn bold ideas into transformational solutions for lease and loan management. By combining digital technologies with what works across a diverse customer base, we use an agile approach to co-innovate with clients to help them solve their toughest problems.

As the largest technology provider in the leasing industry, Odessa provides a feature-rich ERP solution with broad integrations across top CRM, G/L, tax, credit, and leading enablement applications. As a complete Platform, Odessa delivers a total solution for commercial lending companies, driving the future of asset finance. With best-in-class functionality, extensible architecture and a suite of value-added features and services, Odessa helps companies transform their business operations.

About the role:
We are seeking a highly organized and efficient Office Assistant to oversee daily administrative operations and ensure the smooth functioning of our office in Belgrade, Serbia. The ideal candidate will be detail-oriented, possess excellent communication and multitasking skills, and have a proactive approach to problem-solving. The Office Assistant will play a key role in maintaining a productive and positive work environment.

  • Provide general administrative support for running day to day office operations.
  • Maintain and organize office files, records, and documentation.
  • Manage relationships with office vendors and service providers.
  • Manage and oversee office supplies and equipment and inventory.
  • Process and manage office-related expenses and invoices.
  • Collaborate with the finance department and assist in budget tracking and financial reporting.
  • Maintain employee records, including attendance and leave records.
  • Serve as a liaison between employees and management, facilitating open communication.
  • Distribute internal communications and announcements.
  • Assist in the onboarding process for new employees.
  • Coordinate employee events and celebrations.

Would be considered as an advantage:
  • Understanding of human resources practices.
  • Familiarity with office equipment and IT troubleshooting.

Our commitment to you:
  • Your entrepreneurial spirit and vision will fuel opportunities for career advancement.
  • You'll make a difference for some impressive brands; Odessa serves many of the world's leading financial institutions and manufacturers.
  • Opportunities for regular learning through training, assignments and collaboration with experts across the company
  • Exposure to a leading FinTech solution and the latest applications of technology in the world of financial services
  • You'll gain access to a dynamic industry worth more than $1.2 Trillion in the United States alone; check out resources on the North American and global markets.
Job Requirement
  • Proven experience as an Office Assistant or in a similar administrative role.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to handle confidential information with discretion.
  • Problem-solving and decision-making skills.
  • Bachelor’s degree in Business Administration, Management, or a related field.